Detalles del Empleo

Project Assistant (Medical)

Organismo Internacional  

  • Distrito Central, FM
  • oct 8º, 2019 - oct 29º, 2019
Medio Tiempo

EL ORGANISMO DE LAS NACIONES UNIDAS PARA LA MIGRACION OIM

TERMS OF REFERENCE

I. POSITION INFORMATION

Position title                 Project Assistant (Medical)

Duty station                  Tegucigalpa, Honduras

Job family:                    Operations

Organizational unit:       Operations

Position number

Position rated ¨             G5/1  PART TIME 

Subject to rotation        No

Reporting directly to      Operations Officer

Overall supervision by   COM/RSC Manager

Managerial responsibility          No

Directly reporting staff               0

II. ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of the Chief of Mission and RSC Manager and the direct supervision of the Operations Officer, the incumbent will be based in San Salvador and will have the following duties and responsibilities:

III. RESPONSIBILITIES AND ACCOUNTABILITIES

  1. 1.Track all cases granted Parolee status.
  2. 2.Track all linked Parolee cases to ensure they depart together.
  3. 3.Liaise with USCIS on parolee linked cases and add-ons.
  4. 4.Contact beneficiaries and Panel Physicians to schedule medical exams for Parolee cases.
  5. 5.Request Medical Payment from anchor through IOM NY
  6. 6.Ensure the Panel Physicians schedule timely medical assessment appointments for parolees to avoid backlogs, assist in monitoring the medical pipeline.
  7. 7.Review medical forms, medical invoices and referrals, and confirm follow up and travel r equirements with Operations and the panel physicians.
  8. 8.Scan/copy/encrypt/store the medical examinations and share with USCIS.
  9. 9.In coordination with Operations and panel physicians, ensure follow-up and treatment plans for medical cases based on the results of the initial health assessment.
  10. 10.Coordinate pre-departure evaluation;
  11. 11.When required for travel, arrange necessary treatment for stabilization purposes;
  12. 12.In coordination with the Medical Health Coordinator, assist with travel requirements and completion of relevant MEDIF/MEDA medical forms with the airlines, assist IOM Operations in all travel arrangements required for complex medical cases.
  13. 13.Develop tracking mechanisms for various cases and case scenarios in Excel.
  14. 14.Use dedicated e-mail address to communicate with beneficiaries as needed. Provide correct information and counselling to applicants related to their parole status.
  15. 15.Provide management with statistics regularly and as required.
  16. 16.Create SOPs and/or provide timely input to the supervisor for updating the SOPs.
  17. 17.Ensure security, order, and confidentiality of all interactions and transaction according to IOM Guidelines and PRM Program Announcement 2005-11 Revised Guidance on Confidentiality of State Department Refugee Records as well as relevant subsequent updates.
  18. 18.Remain professional, impartial, and unbiased during all interactions with applicants.
  19. 19.Any other tasks assigned

IV. COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural competencies

Behavioural

SES COMPETENCIES AND INDICATORS, GRADE BAND IV

Accountability

  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors,

governments, and project beneficiaries

Continuous Learning

  •  Contributes to colleagues' learning
  •  Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  •  Keeps abreast of developments in own professional area

Communication

  •  Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and

procedures

  • Writes clearly and effectively, adapting wording and style to the intended

audience

  •  Listens effectively and communicates clearly, adapting delivery to the

audience

Creativity and Initiative

  • Proactively develops new ways to resolve problems

Leadership and Negotiation

  • Convinces others to share resources
  • Presents goals as shared interests

Performance Management

  • Provides constructive feedback to colleagues
  •  Provides fair, accurate, timely, and constructive staff evaluations
  •  Uses staff evaluations appropriately in recruitment and other relevant HR
  • procedures

Planning and Organizing

  • Sets clear and achievable goals consistent with agreed priorities for self
  • and others
  • Identifies priority activities and assignments for self and others
  • Organizes and documents work to allow for planned and unplanned
  • handovers
  •  Identifies risks and makes contingency plans

Professionalism

  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  •  Incorporates gender-related needs, perspectives, and concerns, and
  • promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  •  Treats all colleagues with respect and dignity
  •  Works effectively with people from different cultures by adapting to
  • relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration
  • solutions

Teamwork

  •  Actively contributes to an effective, collegial, and agreeable team
  • environment
  •  Contributes to, and follows team objectives
  •  Gives credit where credit is due
  •  Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  •  Actively supports and implements final group decisions
  •  Takes joint responsibility for team's work

Technological Awareness

  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply

it to appropriate work

 Technical

Delivers on set objectives in hardship situations

V. EDUCATION AND EXPERIENCE

  • University degree in Political Science, International Relations, Social Science or other related field.
  • Excellent command of English; able to write e-mails and reports coherently in a timely manner
  • Attention to detail and ability to organize
  • Excellent computer skills and proficiency in Microsoft Office Software package
  • Strong interpersonal and communication skills
  • Ability to work under pressure with minimum supervision

VI. LANGUAGES

Required

English                         Excellent

Spanish                       Excellent

 

Interesados, enviar su CV mas carta de interes al correo humanresourcesiom@hotmail.com, a mas tardar el 20 de octubre 2019, con el codigo SVN 2019 009, en el título del correo.

¿Cómo aplicar?

Correo Electrónico

humanresourcesiom@hotmail.com

Acerca de Organismo Internacional

OIM

Categoría

Auxiliares - Asistentes

Dirección

colonia Palmira