Detalles del Empleo

Senior Programme Assistant

ORGANISMO INTERNACIONAL  

  • Distrito Central, FM
  • may 16º, 2020 - jun 5º, 2020
Tiempo completo
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)

VACANCY ANNOUNCEMENT

Vacancy Notice No. HONNO-007

Title of Post:            Senior Programme Assistant           

Category/Grade:      Equivalent to G5

 Location:                 Honduras, Tegucigalpa                   

Type of Contract:     LICA UNOPS

Date of Issue:           15 May 2020

Effective date of Assignment:  23 June 2020                                     

 Closing Date:  21 May 2020

Operational Context:

The United Nations High Commissioner for Refugees (UNHCR) is the UN Agency dedicated to protect the rights and seek durable solutions for refugees worldwide. UNHCR is in the field in over 125 countries. The National Office in Honduras opened in 2015 in order to strengthen UNHCR’s protection work in the region as part of the UNHCR’s Regional Protection and Solutions Strategy for the countries in the North of Central America (NCA).

Honduras is characterized by a situation of internal displacement due to high levels of violence, a protection and assistance challenge. The operation grew significantly in the last three years, but challenges and areas of intervention have increased as well. As of 2020 Honduras is a full stand-alone Representation. This has brought additional responsibilities in terms of operational capacity. Currently there are 35 staff members including both the Office in Tegucigalpa and the Field Office in San Pedro Sula, but the operation will increase to 68 staff members with additional Field Units (Choluteca and Ocotepeque). For 2020, 18 Project Partnership Agreements have been agreed.

Functional Statement:

Purpose and Scope

The UNOPS Senior Programme Assistant supports all administrative activities pertaining to partnership management, financial and performance monitoring and coordination for direct implementation activities. The incumbent is supervised by the Programme Officer and receives regular guidance and instructions from the supervisor on successive steps.

The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. The duty of the incumbent is to support and monitor the administrative and financial activities assigned to him/her.

UNHCR Manual/Programme Chapter, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Senior Programme Associate.The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Chapter, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

Duties

  • Provide administrative assistance and support in routine services and activities within Programme to better able to meet the needs of persons of concern.
  • Prepare status and progress reports, budget, financial reports and expenditure tables and draft routine correspondence
  • Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
  • Provide support to ensure partnership agreements are established in a timely manner, regularly monitored and reported on, in compliance with established guidelines and procedures included in the framework for implementing with partners.
  • Guided by the MFT approach, support the development and implementation of monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
  • Contribute to the review and analysis of operations plans, mid-year and year-end reports, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards.
  • Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
  • Generate payment vouchers and other accounting documents in MSRP.
  • Assist in ensuring compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
  • Use UNHCR’s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
  • Ensure digital files are kept up to date and filed in the eSAFE platform
  • Actively contribute to UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
  • Perform other related duties as required.

Authority

  • The Snr. Programme Assistant is supervised by the Programme Officer.

Monitoring and Progress Control

  • All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Performance indicators and reports:

  • Monthly expenses reports (Operations budget)
  • Quarterly verification report of partnership agreements documentation filed on eSAFE
  • Quarterly report on the status of PO and Requisitions

Essential Minimum Qualifications and Experience:

  • University degree or equivalent in Business Administration, International Relations, Law, Economics, Development, Social Science or related field.
  • 4 years relevant experience in Programme Management, Operation Management Cycle and related processes.
  • Experience in administrative and financial management of projects is highly desirable

Key Competencies:

  • Knowledge of Results Based-Management.
  • Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc) is essential.
  • Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management – Level 1. E-tutoring of PM1,
  • Framework for Implementing with Partners Learning Programme.
  • Experience in programme management training and capacity building activities is desirable.

Required Competencies:

Core Competencies

  • Accountability
  • Communication
  • Organizational Awareness
  • Teamwork & Collaboration
  • Commitment to Continuous Learning
  • Client & Result Orientation

Managerial Competencies

  • Empowering and Building Trust

Cross-Functional Competencies

  • Analytical Thinking
  • Planning and Organizing
  • Stakeholder Management

Functional Skills:

  • PG-Programme Management (project formulation, programme cycles and reporting standards)
  • PG-Results-Based Management
  • DM-Database Management
  • PG-Programme Analysis
  • IT-Computer Literacy

Eligibility:

Candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.[1]

Remuneration:

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

Submission of Applications:

If you wish to be considered for this vacancy, please submit your letter of motivation, signed Personal History Form by e-mail clearly stating the position title, vacancy notice number and your Last Name in the subject line to: honduras@unhcr.org by the closing date 21 May 2020

The Personal History Form and its supplementary sheet https://www.unhcr.org/how-to-apply.html?query=personal%20history%20form

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.

Refugees – who cares? We Do

 

[1] Completed and relevant university education can count as maximum 50% of the required years of work experience.

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honduras@unhcr.org

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AGENCIA DE LAS NACIONES UNIDAS PARA LOS REFUGIADOS

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